Your event planning hub
Plan the perfect event
with confidence
Free calculators, expert guides, and a step-by-step planning timeline — everything you need from first idea to final guest.
3
Free calculators
65+
Expert guides
1,247
Events planned
100%
Free to use
Free planning tools
Calculate everything in minutes
No sign-up required. Instant estimates for your budget, guest list, and catering.
Most used
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Event Budget Calculator
Estimate venue, catering, decoration, and all costs in one place.
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Guest List Calculator
Plan seating, RSVPs, and catering quantities by exact guest count.
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Catering Calculator
Get exact food and drink quantities for any event size instantly.
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Step-by-step guide
Your event planning timeline
Follow these 7 steps from concept to celebration. Each step links to our expert guides.
✓
12+ months before
Set your vision & budget
Define event type, guest count, and total budget range before anything else.
✓
9–12 months
Choose & book your venue
Visit 3–5 venues, compare packages, and secure your date. Peak season books fast.
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6–9 months
Plan decoration & catering
Choose your decoration style, book a caterer, and finalise your menu.
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4–6 months
Send invitations & manage RSVPs
Send save-the-dates, build your guest list, and track RSVPs.
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2–4 months
Book entertainment & vendors
Confirm photographer, music, and any entertainment. Lock in all contracts.
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1 month before
Confirm everything & do a run-through
Confirm final headcount with vendors, do a venue walkthrough, finalise the schedule.
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Day of event
Enjoy your perfect event
You’ve planned it — now live in the moment. Delegate day-of tasks.
Event types
What are you planning?
Tailored guides, decoration ideas, and venue tips for every event type.
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Event Planning Guide — $4.99
A complete printable checklist — venue, catering, decoration, invitations, and day-of coordination. Trusted by 1,000+ planners.
Common questions
Event planning FAQ
How far in advance should I start planning my event?+
For large events like weddings, start 12+ months ahead. For corporate events and birthday parties, 3–6 months is enough. The earlier you book your venue, the better — especially for peak season.
How do I set a realistic event budget?+
Start with your total available budget, then allocate roughly: 35% venue, 30% catering, 20% decoration, 15% other. Use our free budget calculator for a personalised breakdown.
How much food and drink do I need per person?+
For a sit-down dinner, plan 150–200g protein per person. For drinks, allow 2–3 glasses of wine and 1–2 beers for a 3-hour event. Use our catering calculator for exact quantities.
What is the biggest mistake people make when planning an event?+
Underestimating costs and booking the venue too late. Always add a 10–15% budget buffer for unexpected costs, and book your venue before finalising anything else.
Do you have guides for specific event types?+
Yes — we have dedicated guides for weddings, quinceañeras, baby showers, Sweet 16s, corporate events, and birthday parties. Browse our venue guides and decoration ideas to get started.
Are all the planning tools really free?+
Yes, 100% free with no sign-up required. The budget calculator, guest list calculator, and catering calculator are all free to use unlimited times.
From the blog
Expert planning guides
